‘Tags are the new folders’ – you’ve probably heard that phrase by now. At mattero, we’ve made the inevitable move from folders to tags, and we’d love to help you make the switch seamlessly as well.
What exactly are tags?
Tags, also known as labels in some apps such as Gmail, are keywords assigned to files, so that it’s easier to organise your files and search for them in the future. On mattero, these files are your documents.
Think of tags as album names for your photos (eg. ‘Trip to Italy’, ‘NYE 2022’) or descriptors you might use for a person (eg. ‘Introverted’, ‘Classmate') or a place (eg. ‘Best Wineries’, ‘Affordable’). For prolific social media users, think of tags as #hashtags – they make filing, sorting and searching a little bit easier!
But why should I use tags when I like folders?
We get it - you’re used to folders. Moving to tags seems unnecessary to you. So why use tags? What’s so great about them? Let’s have a look.
- Unlimited tags: As you might know, a file can only be in one folder at a time. On the other hand, it can be labelled with an unlimited number of tags. For eg. say you have a document that you want to include in the Loan and Digital Briefs folders – you can’t do that, period. However, you can tag the document as ‘Loan’ as well as ‘Digital Briefs’ and also add a number of other useful tags to it.
- Easy searching and sorting: Alright, so the tagging is done. How do you search for your files now? It’s simple – just enter the keywords you’ve used to tag your files. For eg. If you assigned the following tags to a document - Evidence, File Note and Notice – you can search and find the document by entering any of the three keywords.
You can search for documents that include any of the above three tags:
You can also refine your search by drilling down further.
For eg. you can further narrow your search for ONLY the documents that include all three tags:
As you'd expect, refining your search from Any to All narrows the number of files from 4 to just the one file that has all the tags you searched for.
Note: It's important to remember that just because you can add an unlimited number of tags doesn't mean you should. In order to be more organised and make searching for your files easier, label your documents with tags that are obvious and descriptive of the type of document you're saving.
Ideally, keep your tags to 2-3 words or less.
So, what's the conclusion?
It's evident that tags are gradually replacing folders within most apps. They're efficient because:
- They help add more data to your files.
- You can add unlimited number of tags to your documents.
- They're flexible and make sorting, searching and organising your files really easy.
We hope this helps you to smoothly transition to tags with mattero. Once you adopt tags and start using them, you might never want to go back.
Tags, Folders, Categorise, Sort, Search, Organise