Cost Codes define the work completed for a Fee or Expense, and are used to calculate amounts charged to clients (based on the duration of the work and the User's charge rate).
All Fees and Expenses must have a Cost Code.
Creating Cost Codes
To create a Cost Code:
- On the sidebar, select System ().
- Under Time and Costing, select Cost Codes.
- Select Create New Cost Code
- Enter a Name.
- Select Time, Expense, or both.
If Time is selected, select either Chargeable or Non-Chargeable; please note, selecting Non-Chargeable will apply a zero dollar ($0) amount to any Time records with this Cost Code, regardless of the work completed.
If Expense is selected, select either GST Applicable or GST Free; please note, selecting GST Free will apply a zero dollar ($0) GST amount to any Expense with this Cost Code.
Further, if you have integrated your mattero and Xero accounts, you must ensure the correct tax code is set for GST-free Expenses. (View the "Advanced" section of Step 4 of the Configure Xero Integration article for more information.)
Please note, you can also configure a setting to make taxes optional for individual Matters. View the Configuring Taxes (GST) article for more information.
- When all selections are made, select OK.
Editing and Deleting Cost Codes
Cost Codes can be edited or deleted at any time. However, if a Cost Code is currently assigned to a Fee or Expense, it cannot be deleted until the Fee or Expense's details have been changed.
To edit or delete a Cost Code:
- Select a Code Code.
- In the window that opens, make changes as needed, then select OK.
- Alternatively, select Delete to delete the Cost Code.