mattero offers a suite of Trust Reports (such as Trust Bank Reconciliation, Trust Trial Balance, and the Trust Cashbook), which can be run at the end of each month as part of the Trust Reconciliation process.
(View the Trust Reconciliation article for more information.)
Trust transactions are reported via their input date (the date the Trust transaction was entered in mattero), with Reports covering a specific date range.
Generating a Trust Report
Please note, a Bank Reconciliation Report is generated as part of the Trust Reconciliation process; view the Trust Reconciliation article for more information.
To generate a Trust Report:
- In the sidebar, select Reports ().
- Select the Reports tab; under Trust Reports, select a Report as needed. (View the "Trust Report Types" section in this article below for more information.)
- In the window that opens, select a Date Range (defaults to prior calendar month) and Trust Account; if additional fields are available, make selections as needed.
(View the "Trust Cash Book Report" entry in the "Trust Report Types" section below for more information.)
- When all selections are made, select Submit.
- A draft of the report will generate with a variety of options available.
Select Open Filters to view and edit the Date Range and Trust Account being reported on.
Select the Export To () button to select a file type to export the Report into; please note, this will export a draft of the Report as soon as the option is selected.
Select the Settings icon to edit the Export options for the various file types available.
Select the Search icon to search the Report for keywords.
When all changes are made, select Publish.
- When the Publish button is selected, a window will open with an automatically generated Description of the Report; please note, this Description cannot be edited to ensure it is in line with Law Society requirements.
A preview of the newly-generated Report will automatically open in the Published Reports page in your mattero account.
Please note, each published Report is given a Report Number based on its Report type, starting at "1" and increasing.
For example, if you have already published two Trust Ledger Reports but have not published a Trust Overdrawn Report, the next published Trust Ledger Report will display a Report Number of "3", while the first published Trust Overdrawn Report will display a Report Number of "1".
This number is shown in the Summary section of the Published Reports page.
Trust Report Types
There are a variety of Trust Reports available in mattero:
Trust Ledger Report
Lists all Trust transactions, grouped by Client and Matter.
Provides the broadest range of data of all the Trust Reports, and offers a full history of Trust transactions and Matter Balances.
Trust Overdrawn Report
Displays Trust transactions that overdrew the Trust bank account or any Matter Trust balances, with overdrawn balances shown in red.
Statutory deposits are excluded from this Report.
Trust Cash Book Report
Displays a list of receipt and payment Trust transactions (including cancellations) for a set period.
Please note, both receipt and payment transactions display by default, however you can filter by either receipt or payment transactions by selecting Transaction Type when generating this Report.
Trust Trial Balance Report
Displays a list of Matters and their current total balance, and compares this with the cash book balance as at the Report's creation, with consideration to any relevant statutory deposits.
Please note, as the balance of statutory deposits is displayed and compared against the Matter total balance and cashbook balance, the variance should be zero.
Trust Audit Report
A chronological record of the creation, editing, or deletion of Contacts and Matters in mattero, including Matter references, Descriptions, and a before and after of any changes made.
Trust Journal Report
Lists Trust journals where Trust funds are transferred between Matters, including Matter details and Clients for each Matter, reason for transfer, and the person within the organisation that authorised the journal.
Trust Dormant Balances Report
Lists Dormant Trust balances (funds held in a Trust account where the balance has not changed for a set period of time). The period of time defaults to 12 months, but this can be changed when generating the report.
Reporting, Overview, Metrics, Summary, Finance, Ledger
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