Both partial and full Invoice payments can be manually recorded in mattero, creating a record of payments that have been made, are owing, or have been overpaid.
- An Invoice with an "Approved" status.
Recording Payments in mattero
To record a payment in mattero:
- View Invoices either by navigating to the Invoice ($) page from the side menu, or by selecting the Invoices tab in a Matter or Contact.
- Select the Actions menu on an Invoice, then select Add Payment.
- In the Add Payment window, select a Date of Payment (defaults to today), enter the Paid Amount, then select Add Payment. (Previous payments display in Payment History.)
If the Paid Amount is equal to the Amount Due, the Invoice will be set as "Paid".
Remove payments via the Remove button () as needed, and select Save to update.
(View Remove Payments from an Invoice for more information.)
Syncing Manual Payments with Xero
If Xero is configured with your mattero instance, manual payments will automatically sync during a Xero synchronisation.
All manual payments are sent to the general bank account in your mattero instance. However, the BSB and Account Number of your general bank account in mattero must match the BSB and Account Number recorded in your Xero account.
If no general bank account is set, the following message will display during synchronisation:
In this case, set a general bank account via the process discussed below.
To configure your general bank account and its details:
- On the sidebar, select System ().
- Under Trust Accounting, select Trust & Bank Accounts.
- Select General Bank Accounts, then select the Actions menu for a chosen bank.
- Select Edit Details to edit the account's details. Edit details as needed, then select Save. Alternatively, select Delete to delete the bank account.
Please note, if you have more than one bank account associated with your mattero instance, you must set a default bank account. If your mattero instance has only one bank account, this automatically becomes the default bank account.
Select Set Default to set a bank as the default bank.