As both mattero and Xero offer a variety of functions, certain Payments are better made in one system or the other. As such, Xero and mattero must regularly synchronise to ensure all Invoices and Payments are up to date across both systems.

Synchronisation can update the status of Invoices, update any Payments, and remove any deleted Payments from both mattero and Xero, including Trust Invoice Payment cancellations.

Prerequisites

• The Invoice must have an "Approved" status in mattero.
• A configured Xero account.

Synchronising Invoices

To synchronise Invoices:

1. View Invoices either by navigating to the Invoice ($) page from the side menu, or by selecting the Invoices tab in a Matter or Contact.

2. To synchronise all Invoices, select Bulk Actions, then select Sync with Xero.
3. To synchronise one or more Invoices (but not all Invoices), click on an Invoice to highlight (or hold down Shift or the CTRL/Command key and click on multiple Invoices), then select Bulk Actions and Sync with Xero.

4. A window will display a list of new Invoices to sync with Xero and Invoices to be checked for Payments.
   
   Review this list as needed, then select Synchronise.
   
   Please note, a Connect to Xero button may appear if your connection has expired. If so, select this button to continue. 

Once complete, a summary of the synchronisation will appear. Any Invoices that did not synchronise during this process will display in the Details section:

Resolve these issues as needed, then follow the synchronisation process again.

In mattero, when the Invoices have synchronised with Xero, a sync icon will display next to its status:

In Xero, all Invoices can be viewed by selecting Business and then Invoices, then selecting either the Awaiting Payment or Paid tabs:

mattero will update any Invoices whose status changed while in Xero, update any Invoices with Payments made or deleted in Xero, update any "Paid" or "Approved" statuses as needed, and also show records of any full or partial Payments made in Xero.

The Payment History of an Invoice can also be seen in mattero by selecting View on the Invoice's page.

Opening Invoices via Xero and mattero

To navigate to mattero from an Invoice in Xero:

1. Open the Invoice in Xero, then select Go to mattero.

To navigate to Xero from an Invoice in mattero:

1. Open the Invoice in mattero, then select Open in Xero.

2. Alternatively, from the Invoices section, select the Action menu on an Invoice, then select Open in Xero.

Keywords

Sync, Synch, Xero Sync, Accounting Sync, Sync Invoices